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Axia Consultants: Why Change Your Present System

A talk by Deanne Gainey

About the Talk

September 17, 2015 1:00 AM

Seattle, USA

Seattle, USA

30 widely used reasons for changing systems are listed below

Most organisations changing their software systems will find many reasons to justify their actions. Some, however, will only have a few reasons, which are so critical, that their system needs replacing simply because of these.

Generally, the more reasons that apply, the more likely you need to change your system. How many apply to you and your organisation?

Software system functionality reasons 1. Web enablement 2. Additional functionality available within the new software 3. Workflow and automation 4. Present systems comprise separate stand alone systems with limited integration between each other 5. Integration with other systems

Management information reasons 6. Improving the quality and quantity of management information 7. Improving accuracy of information 8. Improving access to and speed of access to management information 9. Improving the flexibility of and speed to produce management information

System operations reasons 10. Improving system processes 11. Reducing manual effort and duplication of data handling 12. Improving system flexibility to handle continual business change 13. Improving system performance, speed and time to process data 14. Improving data input / collection capability eg automated feeds, bulk data entry 15. Improving transfer of information between systems 16. Improving system reliability 17. Present system is ageing, has not been upgraded and is now becoming difficult to maintain 18. Easier system development in the future 19. Supporting an increased number of system users 20. Improving data storage

Vendor reasons 21. Providing unsatisfactory / poor support 22. Withdrawing support 23. No longer supplying a specific range of products 24. No longer developing products that you use

Organisational reasons 25. Changing provision of services eg outsourcing, creating shared service centres 26. Changes of hardware 27. Rationalisation of systems and vendors 28. Reorganisation eg due to take over, merger, decentralisation, restructure or disposal of business units 29. Reducing costs (total cost of ownership) 30. Other actions leading to a sudden and permanent large change in numbers of suppliers, customers, employees and consequent reduction of systems requirements

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