Conference organization – a process that includes many stages: selection and preparation of the conference hall, meeting and accommodation of participants, solving technical issues, making…
Organizing a conference is a process that includes many steps: selecting and preparing the conference hall, meeting and accommodating participants, resolving technical issues, making transfer arrangements, and catering.
So many sites, so many contractors, an infinite number of questions and details, each of which is the key to recreate the overall mood of the event. We can help prepare all of this as efficiently as possible, without wasting your precious time and at the same time, save your budget!
The organization of the conference can include the following options:
- Preparation of a business and creative concept of the conference;
- selection and renting of the ground;
- creation of a database of potential participants;
- invitation of speakers;
- development of individual visual style of the event;
- creation of the site of the event, indexing in search engines;
- attraction of media partners;
- design and layout of information materials (booklets, letters, invitations);
- packaging and mailing of information materials;
- delivery of invitations by courier;
- telephone calls and registration of participants;
- organizing the hot-line for registration;
- collection of registration/sponsorship fees;
- collecting abstracts and presentations from the speakers;
- printing of banner-backdrop;
- designing of decorations for the venue;
- floral design;
- placement of corporate symbols in the hall;
- catering and drinks (lunch and welcome-coffee and 2 coffee-breaks);
- production of signs and plaques to the presidium;
- provision of the rostrum with the logo;
- printing and packing of conference materials;
- provision of acoustic and projection equipment;
- meeting and registration at the event;
- certificates of participation (in frames, glass);
- photo and video shooting;
- buffet or banquet with the show program;
- event administration;
- distribution of letters of thanks;
- reporting.